Flow Decree 2025: Workflow Planning in Italy

Discover all the opportunities and procedures for working in Italy with the 2025 Flow Decree.

Proceedings

Italy, like many other countries, manages the entry of foreign workers through a system of annual quotas to respond to various economic and sectoral needs. 

For 2025, the following have been defined: quotas that cover various types of work: seasonal subordinate, non-seasonal and self-employment. These numbers represent an important window of opportunity for those who wish to work in Italy. 

We take a detailed look at these quotas and the processes for obtaining a clearance, exploring every stage, from the bureaucratic formalities to the opportunities for different categories of workers.

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1. Introduction: the quota framework for 2025

What does the 2025 flows decree provide?

The Flow Decree 2025 establishes a series of quotas for the entry of foreign workers into Italy:

• 70.720 entries for non-seasonal subordinate work.
• 730 entries for self-employment.
• 110.000 entries for seasonal subordinate work.

The aim is to cover the growing demand for labor in various sectors such as agriculture, tourism and family care. The quotas represent an attempt to balance labor supply and demand, taking into account national economic dynamics and the needs of companies.

2. Key Dates of the Pre-Compilation Process and Click Day

When does Flussi 2025 start?

Quota management for 2025 includes the use of a digital platform for pre-filling applications and for the so-called “click day”. Here are the relevant dates:

• From 1 to 30 November 2024: It will be possible to pre-fill the application forms through the application available on the Services Portal of the Ministry of the Interior.
• Click day on February 5, 7 and 12, 2025 for the different categories of workers.
• From 1st to 31st July 2025: Pre-filling of applications for the click day of 1st October 2025, dedicated exclusively to seasonal workers in the tourism-hotel sector.

Click day is a critical phase as it determines the allocation of quotas based on the order in which applications are submitted. Employers must therefore be ready to submit their requests as soon as the system is made available.

3. Procedure for Pre-Compiling and Sending Applications

When is click day 2025?

Pre-filling the forms is an essential step to successfully participate in the click day. The forms are available online and can be filled in from 9:00 on November 1, 2024 until November 30, 2024.

The electronic system will be operational from 08:00 to 20:00, seven days a week, to facilitate access for employers and employers' organizations. 

After pre-compilation, applications must be submitted on the following dates:

• February 5, 2025: Non-seasonal subordinate workers (with the exception of some specific categories).
• February 7, 2025: Workers in the family care and social health sector.
• February 12, 2025: Seasonal workers in agriculture and tourism.

4. Types of Work and Sectors Affected

4.0 Who can apply for the flow decree?

The quotas foreseen for 2025 cover various economic sectors, each with specific characteristics and requirements:

4.1 Non-Seasonal Subordinate Work

This type of work includes all positions that require continuous employment, not tied to specific seasons. The main sectors involved are construction, logistics, manufacturing, and the social-assistance sector, which also includes assistance to the elderly and people with disabilities.

4.2 Seasonal Work

The 110.000 quotas for seasonal work are mainly intended for the agricultural and tourism sectors. This type of work is characterized by a limited duration, generally linked to the seasonality of production activities, such as harvesting in the fields or the summer tourist season.

4.3 Self-employment

The 730 quotas for self-employment allow access to professionals, entrepreneurs, startuppers, and other self-employed workers. These quotas are generally intended for people with particular skills or investments, or who wish to settle in Italy to start a business.

5. Requirements for Employers

In order to submit an application for a nulla osta for a foreign worker, employers must meet some specific requirements:

• Possession of a PEC address, registered in the INI-PEC or INAD databases.
• Compliance with the provisions of the national collective labor agreement.
• Limit of three requests for authorization for private users, while professional organizations are not subject to this limit.

The employer must also demonstrate his or her financial solvency and the need for additional manpower, which are key elements that are verified by the competent authorities.

6. The “Click Day” Figure: How It Works and Why It’s Crucial

The click day is a key moment in the entry quota allocation process. During the click day, pre-filled applications are sent simultaneously and are evaluated on a first-come, first-served basis. This system aims to ensure a fair quota distribution process, but is often criticized for its competitiveness and the difficulty in ensuring participation by all interested parties.

In Italy, the click day was established to simplify and speed up the bureaucracy, but it requires employers and their consultants to be extremely prepared. Applications must be ready, complete and correct to be sent in the first seconds of the sending window opening.

7. Checks and Controls by the Authorities

Once the application has been submitted, several competent authorities, including the National Labour Inspectorate, l'Agenzia delle Entrate e AGEA (for the agricultural sector), verify the veracity of the declarations provided by the employer. These checks include:

• Verification of the congruity of the number of requests with respect to the production capacity and the needs of the employer.
• Control of the working conditions offered, which must comply with the regulations in force, including the applicable collective agreement.

8. Digital Domicile and Importance of PEC

The PEC (Certified Electronic Mail) address represents a key element in the process of requesting the nulla osta. The digital address is mandatory for all official communications between the employer, the One-Stop Shop for Immigration and other authorities.

PEC registration is essential both in the pre-compilation phase and for receiving all official communications regarding the status of the application and any subsequent obligations.

9. Out-of-quota Contingents and Special Measures for 2025

For 2025, Legislative Decree no. 145/2024 provides for some categories of workers who are not included in the expected quotas:

• Family and social health care: Up to 10.000 extra-quota positions will be available for workers assigned to assist people with disabilities or very elderly people.
• EU long-term residents: Workers already resident in the EU with a long-term residence permit will be able to apply to carry out an economic activity without being subject to quotas.
• Conversions of residence permits: Requests for conversion from a residence permit for study or seasonal work to subordinate work are not subject to quota limits.

10. Procedure for Signing the Accommodation Contract

An important novelty concerns the signing of the residence contract. 

From 2025, the signature between the employer and the employee will no longer have to take place at the One-Stop Shop for Immigration, but it can be done directly between the parties, using a digital signature or other forms of qualified electronic signature.

This measure significantly simplifies the procedure, reducing bureaucracy and speeding up the time for the worker to actually enter into service.

11. Agriculture and Tourism Sectors: Specific Quotas and Opportunities

The agricultural and tourism-hotel sectors are among the main beneficiaries of the quotas foreseen for 2025.

11.1 Agricultural Sector

Agriculture requires a significant number of seasonal workers, especially during harvest periods. Click day February 12, 2025 will be crucial to assign agricultural quotas, and close collaboration is expected between the National Labor Inspectorate and AGEA to ensure the correctness of the requests.

11.2 Tourism and Hotel Sector

The tourism and hotel sector will also have access to a significant share of seasonal workers. Click day February 12, 2025 will be dedicated to the assignment of 70% of the seasonal quotas, while 30% The remainder will be assigned during the click day on October 1, 2025.

12. Specificities for Workers from Bangladesh, Pakistan and Sri Lanka

        Which countries are included in the 2024 flow decree?

As regards workers coming from Bangladesh, Pakistan and Sri Lanka, more stringent control measures are foreseen. In particular, the authorization for these workers is subject to the favorable opinion of the Police Headquarters and preliminary checks by of the National Labour Inspectorate in collaboration with the Revenue Agency.

13. Out of Quota for Family and Social Health Care Assistance

From 7 February 2025, on an experimental basis, it will be possible to request up to 10.000 non-quota no-objection certificates for the hiring of workers for family and social-health care assistance. 

This measure aims to meet the growing demand for assistants for people with disabilities and the elderly, while ensuring that these workers can only carry out the activities for which they were hired for the first 12 months of work in Italy.

14. Concluding remarks: Opportunities and challenges for 2025

The Flow Decree 2025 represents a significant opportunity for both Italian employers and foreign workers seeking new prospects in Italy. The quotas defined for the different sectors are in line with market demand, but the process remains highly competitive.

To be successful, it is essential that employers prepare well in advance, ensuring that they have all the documentation in order and that they meet critical deadlines, such as the click day. Furthermore, the introduction of the digital signature for the signing of the residence contract and the use of the digital address for communications represent important steps towards modernizing and simplifying procedures.

On the other hand, the introduction of quotas outside the quota for family and social-health care demonstrates the Italian government's willingness to respond in a targeted manner to the country's demographic and social challenges, ensuring access to skilled labor where it is most needed.

The new rules therefore offer a more flexible framework. but at the same time require greater commitment from employers and intermediaries to ensure that all procedures are followed correctly. 

For those who can successfully navigate this complex bureaucratic system, The rewards can be significant, both in terms of skilled labor and job stability for foreign workers.

Employers who intend to request the release of the work permit for foreign workers for the year 2025, may pre-fill the applications by November 30, 2024.

To establish it is Legislative Decree 11 October 2024, n. 145 containing “Urgent provisions regarding the entry into Italy of foreign workers, protection and assistance to victims of gangmastering, management of migratory flows and international protection, as well as related jurisdictional proceedings”.

The Decree, in fact, in addition to providing specific provisions for the entry of foreign workers into Italy in 2025, it has also introduced several changes to the Consolidated Immigration Law with reference to the protection of victims of gangmastering, the management of migratory flows and the protection of foreign workers.

The aim is to make the management of migratory flows more effective and improve the integration of foreign workers, ensuring greater protection for the most vulnerable subjects.

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What should a non-EU citizen who wants to work in Italy do?

For a non-EU citizen interested in working in Italy, it is necessary to follow a specific procedure that involves both the Italian employer and the competent authorities. Here are the main steps:

1. Flows Decree : Entry for work reasons is regulated annually by the “Flux Decree”, which evaluates the maximum quotas of foreign workers admitted to Italy for subordinate, seasonal and self-employed work. It is essential to check the publication of the decree and the relative quotas available for the current year.
   Migrant Integration
2. Request for Clearance : The Italian employer, or a foreigner regularly resident in Italy, must submit a nominative request for a work permit to the Single Immigration Desk (SUI) of the province where the work activity will take place.
   Migrant Integration
3. Check availability of Resident Workers : Before submitting the request for clearance, the employer must check with the relevant Employment Centre that there are no workers already present in the national territory available to fill the position offered. This check is carried out by sending a request for personnel to the Employment Centre using a form provided. If a suitable candidate is not reported within 15 working days, or if the candidate does not show up for the interview, the employer can proceed with the self-certification of unavailability to be attached to the application for clearance.
   Migrant Integration
4. Certification : The application for a permit must include an attestation, a document through which qualified professionals or employer organizations certify that the employer complies with the contractual and regulatory requirements for hiring foreign workers. This step ensures compliance with current labor laws.
   Migrant Integration
5. Release of the Nulla Osta : Once the application has been submitted, the SUI verifies that the request falls within the established quotas and that there are no impediments by the Police Headquarters. If all the conditions are met, the work permit is issued, which is valid for 180 days.
   Migrant Integration
6. Entry Visa : The foreign worker, informed by the employer that the nulla osta has been issued, must go to the Italian diplomatic or consular representation in the country of residence to obtain the entry visa for work reasons.
   Migrant Integration

7. Entry into Italy and Residence Permit : Within 8 working days of entering Italy, the worker must present himself at the SUI to sign the residence contract and request the residence permit for work reasons. This permit is necessary to reside and work legally in Italy.
   Ministry of the Interior

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It is important to note that the entire procedure is subject to the quotas established annually by the Flow Decree and that compliance with the timing and requirements is essential for the positive outcome of the request.

What should an employer do if he needs to hire a non-EU employee?

An Italian employer who intends to hire a non-EU worker must follow a complex but well-defined procedure, which requires compliance with a series of bureaucratic steps and specific requirements. Below are the fundamental steps that follow one of them

1. Verification of Entry Quotas – Flows Decree

First of all, the employer must check whether the Flows Decree for the current year allows the entry of foreign workers for the type of work and sector of activity requested.

• Check available quotas: consult the Flow Decree published annually in the Official Journal, which establishes the maximum number of foreign workers admitted to Italy, divided by:
  • Type of work (seasonal, non-seasonal, self-employed).
  • Economic sector (e.g. agriculture, tourism, construction).
  • Countries of origin.
• Check the entry category: make sure that the profile of the requested worker falls into one of the categories provided for by the Flow Decree, such as subordinate work, self-employment, or non-quota entries.
• Preparing for Click Day: if the profile falls within the available quotas, the employer must prepare the documentation in advance to send the request via the online portal on the opening day (Click Day).

This verification is the first fundamental step to proceed with the hiring of a foreign worker, ensuring that he or she falls within the availability provided for by the Flow Decree.

2. Pre-verification of the Availability of Resident Workers

Before submitting a request for clearance to hire a non-EU worker, the employer must verify whether there are workers resident in Italy available for the position offered. 

This is a mandatory procedure. to ensure priority for workers already present in the territory.

Procedure:

• Request to the Employment Center:
  The employer must send a communication to the Employment Centre (CPI) territorially competent. This request must include:
  • The detailed description of the job position.
  • The professional requirements required (e.g. qualifications, experience, language skills).
  • The contractual conditions offered (type of contract, duration, remuneration).
• Job posting:
  CPI publishes job offer and check the availability of suitable resident candidates.
• Employment Centre Feedback:
  • If suitable candidates are identified, the employer must evaluate these profiles.
  • If there are no available candidates or no one responds to the offer within the deadline (usually 15 days), the employer receives a certificate of unavailability.
• Submission of the application for clearance:
  Only in the absence of suitable candidates, the employer can proceed with the request for authorization to hire the non-EU worker.

This phase is crucial to comply with Italian law and ensure that the hiring of a foreign worker is justified by the actual lack of resources available on the national market.

3. Request for Work Permit at the SUI

The employer must submit a Request for work permit at lo Single Desk for Immigration (SUI) to obtain authorization to hire a foreign worker residing abroad.

Procedure:

1. Access to the Telematic Portal:
   The application must be submitted through the dedicated portal of the Ministry of the Interior (ALI – Immigration Work Applications). To access, you must have a digital identity (SPID).
2. Required Documents: The employer must upload the following documents:
   • Copy of the employer's identity document.
   • Employment contract or proposed accommodation contract, indicating:
     • Job duties.
     • Salary.
     • Duration of the contract.
   • Evidence of financial solvency (e.g. tax returns, company balance sheet).
   • Declaration of adequate accommodation for the worker, if applicable.
   • Any certificates of unavailability of resident workers issued by the Employment Centre.
3. Verification and Approval by SUI:
   The SUI analyses the request, verifies the documentation and collaborates with the Police Headquarters to verify the absence of impediments (for example, criminal records or residence problems).
4. Clearance:
   Once the request is approved, the no objection to work. This document is valid for six months, during which the worker must request a work visa at the Italian consulate in the country of origin.
5. Notification to Employer:
   The authorization is notified to the employer via the portal, allowing the start of the subsequent phases of the procedure, such as the signing of the residence contract.

This phase is central to regularizing the entry of the foreign worker and ensuring compliance with Italian immigration laws.

4. Necessary Documentation

To request a work permit, the employer

• Proof of economic solvency: demonstrate that you can support the financial burdens of employment, including adequate income or certified company balance sheet.
• Work contract: specify working conditions (duration, hours, remuneration) according to the applicable national collective labor agreements.
• PEC (Certified Electronic Mail) address: mandatory to receive official notifications and communications relating to the procedure.

5. Certification

The employer must obtain a certification, a document issued by an authorized body (for example, a labor consultant or a trade association), which certifies:

• The appropriateness of the contractual conditions offered with respect to current legislation.
• The employer's financial capacity to meet contractual obligations.
• The accuracy of the documentation submitted for the request for clearance.

This document is mandatory to ensure that the job offer complies with the standards required by Italian law.

6. Release of Work Permit

Once the employer has submitted the application through the Ministry of the Interior portal, the Single Desk for Immigration (SUI) at the Police Headquarters he is responsible for the analysis and release of the no objection to work.

Timing:

• Maximum 180 days: The authorization must be issued within 180 days from the date of submission of the application, barring complications or requests for additional documentation.

Process Phases:

1. Documentation Verification:
   The SUI analyses the documents sent by the employer, ensuring that:
   • The contractual conditions comply with Italian regulations.
   • The foreign worker meets the required requirements.
   • There are no obstacles related to public safety (verification carried out by the Police Headquarters).
2. Request to the Police Headquarters:
   The Police Headquarters collaborates with the SUI by verifying the absence of impediments (for example, criminal records or violations of immigration regulations).
3. Release of the Nulla Osta:
   • If the application is approved, the SUI issues the no objection to work.
   • This document is valid for six months and allows the worker to request a visa at the Italian consulate in the country of residence.
4. Communication to the Italian Consulate:
   The nulla osta is sent electronically to the competent Italian consulate, which will issue the entry visa to the worker.

Rejection Cases:

• The authorization may be refused if the documentation is incomplete or if obstacles emerge during the checks.
• In case of rejection, it is possible to appeal to the competent authorities.

The release of the nulla osta is a crucial step to guarantee the legality of the hiring and the regular entry of the foreign worker into Italy.

7. Application for Entry Visa for the Worker

After the release of the no objection to work, the employer must communicate the approval to the worker. The non-EU worker, in turn, must start the procedure to obtain the entry visa for subordinate work at the competent Italian Consulate or Embassy in his/her country of residence.

Visa Application Procedure:

1. Communication of the No Objection:
   • The clearance is transmitted electronically by SUI to the competent Italian Consulate.
   • The employer informs the employee of the release.
2. Documents Required for Visa:
   The worker must submit the following documents to the Consulate or Embassy:
   • Copy of work permit.
   • Valid passport with an expiration date of at least six months beyond the duration of the visa requested.
   • Recent passport photo compliant with travel document standards.
   • Any certifications requested by the Consulate (for example, health or criminal certificates, if required).
3. Visa Issuance:
   • Once the documentation and the validity of the clearance have been verified, the Consulate issues a visa for subordinate work.
   • The visa allows the worker to enter Italy within a set period (usually within 6 months from the date of issue of the nulla osta).
4. Departure for Italy:
   • Once the visa has been obtained, the worker can enter Italy and must respect the deadline for signing the residence contract at the Single Desk for Immigration, which must take place within 8 working days from arrival.

Importance of the Phase:

This phase is essential to formalize the legal entry of the worker into Italy. Close collaboration between the employer, the worker, and the consular authorities ensures compliance with the regulations and deadlines.

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8. Signing of the Accommodation Contract

Within 8 working days of entering Italy, the foreign worker and the employer must sign the residence contract. With recent regulatory changes, this procedure has been digitalized, allowing the contract to be signed electronically. The employer is required to affix a digital signature or another type of qualified electronic signature to the contract, while the worker has the option of signing both digitally and in handwritten form.

Immigration Bologna

Once signed, the contract must be transmitted electronically to the Single Desk for Immigration (SUI). This step is essential to regularize the worker's position in Italy and guarantee their employment legitimacy. Furthermore, after signing, INPS registers the worker on the SIISL platform, facilitating access to social security services.

Immigration Bologna

The digitalization of these procedures aims to simplify and speed up the entire process, reducing the need for physical travel and making the management of administrative practices more efficient.

9. Request for residence permit

After signing the residence contract, the worker must submit a request to obtain the residence permit at the competent Police Headquarters.

10. Registration in the Tax and Insurance System

The employer is also responsible for registering the employee in the tax and insurance system. This includes:

• Tax Code Assignment: the employer must ensure that the employee obtains a tax code from the Revenue Agency, if he does not already have one.
• Registration with INPS: register the worker with the National Institute of Social Security (INPS) to ensure access to social security, pensions and other social benefits.
• Registration with INAIL: the worker must be registered with the National Institute for Insurance against Accidents at Work (INAIL) for coverage against any accidents at work.
• Notice of Hiring: send the mandatory notification of hiring to the Employment Centre using the Unilav form.

These steps are essential to regularize the worker's tax and social security position, guaranteeing access to the services and rights provided by Italian law.

11. Considerations on Quotas and Click Day

The entry quotas for foreign workers in Italy are limited and are established annually by the Flows DecreeThese shares are distributed according to specific categories of workers and economic sectors.

• Click Day: the allocation of quotas occurs according to a chronological order principle, that is, based on the speed with which the applications are sent on the day established for the opening of the dedicated portal. This event is known as Click Day.
• Preparing the Application: It is essential to prepare all necessary documentation in advance, to avoid delays when uploading information.
• Access to the Portal: the Ministry of the Interior's online portal is the official channel for submitting requests. Access requires a digital identity (SPID).
• Timing: Applications must be submitted promptly, as quotas fill up quickly.

The Click Day system makes the procedure highly competitive, and speed in completing the process is crucial to ensure the possibility of obtaining a clearance for the foreign worker.

12. Method of Hiring Outside the Quota

There are some cases where hiring can take place out of quota, or without being subject to the numerical limit established annually by the Flow Decree. These cases concern specific categories of workers or particular conditions.

Examples of hiring outside of quota:

• Highly skilled workers: such as managers, university professors, or highly specialized professionals, regulated by the European Blue Card Directive.
• Researchers and scholars: engaged in research projects at Italian academic institutions or research bodies.
• Workers transferred within the same corporate group: for example, foreign personnel employed by multinational companies operating in Italy.
• Domestic staff: in some cases, for family reunification, it is possible to hire workers as housekeepers or carers without going through the ordinary quotas.
• Family reunification: family members who enter Italy for family reunification can work without having to fall within the quotas established by the Flow Decree.

Procedure

Even for hiring outside the quota, it is necessary:

1. Request clearance at the Single Desk for Immigration (SUI).
2. Sign a residence contract.
3. Regularize the worker's tax and social security position.

These modalities allow a more flexible channel for the entry of specific job profiles, helping to meet the needs of the Italian labor market.

13. Priority economic sectors

For 2025, the Flow Decree has identified specific economic sectors as priorities for the entry of foreign workers, in response to the growing demand for labor and the needs of the Italian labor market.

• Agriculture and Tourism: These sectors benefit from a significant share of entries for seasonal subordinate work, with 110.000 positions available. In particular, the agricultural sector has 41.000 units available, while the tourism-hotel sector has 31.000.
  Migrant Integration
• Family Assistance: 9.500 quotas are foreseen for the family and social health care sector, open to all nationalities. Furthermore, on an experimental basis for 2025, 10.000 out-of-quota entries are authorized for workers assigned to the care of people with disabilities or very elderly people (over eighty), through employment agencies or employers' associations that have signed the CCNL for the domestic sector.
  ACLI
• Manufacturing and Construction: For non-seasonal subordinate work, 70.720 entries are authorized, with particular attention to the sectors of freight transport for third parties, construction, mechanics, telecommunications, food industry, shipbuilding, fishing and services such as hairdressers, electricians and plumbers.
  Residency permit

These sectors have been identified as priorities to meet the needs of the Italian labor market and promote the economic development of the country.

14. Solvency Requirements and Contractual Guarantees

The employer must demonstrate his economic solvency to ensure safety at work and treatment minimum wage foreseen by

15. Obligations After Hiring

After hiring a foreign worker, the employer must comply with a series of obligations to ensure compliance with Italian regulations:

• Communicate the hiring to the Employment Center: the employer must send the hiring communication using the Unilav form at the Job Centre competent within 24 hours of the start of the employment relationship.
• Ensure contractual treatment established by law: ensure that the worker receives working conditions that comply with the national collective labor agreements (CCNL) applicable to the sector, including pay, working hours, holidays, and other rights.
• Ensure that the worker receives all mandatory insurance coverage:
  • Registration with INPS: for social security coverage (pension, sickness, maternity, unemployment).
  • Registration with INAIL: for insurance against accidents and occupational diseases.
• Support the worker in applying for a residence permit: provide all necessary documentation and assist the worker in completing the procedure at the Police Headquarters.
• Monitor compliance with stay-related obligations: verify that the worker complies with the regulations on stay and work, renewing the necessary documents when required.

These obligations are essential to ensure that the employment relationship is regular and that the worker's rights are fully respected.

Hiring a non-EU worker in Italy is a complex process that requires strict compliance with specific regulations and timeframes. Preparation and accuracy in the various phases, from checking the available quotas to respecting the click day deadlines, are essential to ensure the successful hiring of the worker. 

Cooperation between the employer and the competent authorities, the correct management of the documentation and compliance with all the contractual conditions represent the elements

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